Ensuring your specification is as accurate as it can be and aligned to the outcomes you require is the desired outcome but so often specifications are copied from previous contracts, not updated for changes in technology or service levels and authorities end up with just the “same old, same old”. such as design or engineering or where the requirement must conform to tolerance levels or exact requirement, Composition required by law i.e. Specification Development It is important to spend time developing the specification detail to ensure consistency on pricing, product quality, operational functionality and products are fit for purpose in order to reduce the financial impact of the wrong specification further down the line. A specification is like a statement of needs and this can be written in different ways. Details.            6Jim Pregler, C.P.M., Specification Development: An Overview, NIGP Technical Bulletin, (July 2003), 4. They may include such details as required power, strength of material, test methods, and standards of acceptability and recommended practices. Escalation procedure . Complete information about the workflows performed by the system 5. Suppliers need it spelt out to them in an easy to understand manner. Not all sections may be relevant to your requirements, however this guide is for generating ideas for what needs to be incorporated into a specification. It must therefore be clear and accurately define what is expected from a supplier regarding the outputs or the functional and perfor… Performance Specification—A type of specification in which the goods and/or services are described in terms of required performance. reduction in the number of item colours purchased ; the sizes of envelopes purchased and kept in stock and; This can be a valuable tool when creating a specification for large collaborative procurements. Of course, the perceived need is not always as complex as in the example above. This step involves the purchasing department in communicating with the project manager to develop and approve a list of procurement items necessary for project implementation. Specifications are used by the university to describe what it intends to purchase. Strategic sourcing may be defined as: A specification is like a statement of needs and this can be written in different ways. Procurement; Information on CPD customer service standards; This template will help you structure a supplies or services specification. Details of operations conducted in every screen 2. Industry Standard—In this type of specification, all goods made to an industry standard are identical, regardless of manufacturer, and will result in acquisition of goods of uniform quality. You may also like job plan examples & samples. 2. A procurement management plan ensures that there is an available procurement strategy that can be applied in all the areas and phases of the procurement process. The Open Document Format for Office Applications (ODF), also known as OpenDocument, is a ZIP-compressed XML-based file format for spreadsheets, charts, presentations and word processing documents. Special Considerations and Specific Types of Confidential Records, Domestic Violence Prevention and Protection Documents, County Hospital and Health Department Records and Ambulance Records, The Family Educational Rights and Privacy Act, Model Notification of Rights under FERPA for Elementary and Secondary Schools, Tennessee Statutes Affecting Education Records, Records Disposition Authorizations (RDAs), Other Miscellaneous Special Considerations, Alternative Formats and Temporary Records, State Laws Regarding the Photographic Preservation of Records, Why Electronic Formats Are Not Well Suited for Permanent Records, Other Issues Relative to Electronic Records, Identity Theft and Unauthorized Access to Electronic Records, Accounting, Purchasing and Other Miscellaneous Records, Animal Control Records Retention Schedule, Circuit and Criminal Court Records Retention Schedule, Clerk and Master Records Retention Schedule, County Election Commission Records Retention Schedule, Department of Education Records Retention Schedule, Fire Department Records Retention Schedule, General Sessions Court Records Retention Schedule, Juvenile Court Records Retention Schedule, Planning and Zoning Records Retention Schedule, Solid Waste Departments and Landfill Records Retention Schedule, Appendix A: Statutory Provisions Governing County Public Records and the County Public Records Commission, Appendix B: Tennessee Archives Management Advisory, Appendix C: Sample Resolution to Establish the Membership of the County Public Records Commission, Appendix D: Sample Resolution to Establish a County Archives, Appendix E: Sources of Additional Information, Appendix G: Records Disposition Authorization for County Government Records, Appendix H: Additional Disaster Recovery Resources, Mixed Drink Tax (Liquor-by-the-Drink Tax), Excise Tax Applied to Financial Institutions, Development Taxes and Infrastructure Funding, Municipal Electric and Gas System Tax Equivalent Payments, Motor Vehicle Title and Registration Taxes, County Motor Vehicle Privilege Tax (Wheel Tax), Special Privilege Tax on Petroleum Products, Public Utility and Common Carrier Property, Present Use Valuation for Certain Residential Property, Pilot Program for Assessing Leased Tangible Personal Property, Assessor of Property—Assistance and Recommendations to the Board, Complaints to the County Board of Equalization, Time for Completion of Board Action and Certificate of Completion, Appeal to the State Board of Equalization, Record of Board's Action and Report to State Board, Remand of Complaints to the County Board of Equalization, Equalization Action by the State Board of Equalization, Changes of Individual Classification or Assessment, Finality of Board Action—Collection of Taxes, Refund of Property Taxes after Final Action, Real Property Transferred between Exempt and Nonexempt Persons, Religious, Charitable, Scientific, Educational Institutions, Property of Certain Educational Institutions, Personal Bank Accounts and Other Personal Property, Property Owned by a Charitable Organization for Low-Income Housing, Historic Properties Owned by Charitable Institutions, Nonprofit Community and Performing Arts Organizations, In Lieu of Tax or Tax Equivalent Payments, Timetable of Significant Dates and Activities in the Assessment and Collection of Ad Valorem Real Property Taxes*, Early Payment and Discounts for Early Payment, Collection of Delinquent Real Property Taxes, Delinquent Tax Deputies and Delinquent Tax List, Delivery of Delinquent Tax List to Attorney and Acceptance of Delinquent Taxes, Municipal Taxes Collected as Part of Tax Suit, Fees and Additional Expenses of the Tax Suit, Disposition of Property Purchased by County at Tax Sale, Collection of Delinquent Personal Property Taxes, County Mineral Severance Tax (General Law), County Mineral Severance Tax (Private Act), County Government under the Tennessee Constitution, Article VII, Section 1: Elected Officials and Governmental Form, Article VII, Section 2: Vacancies In County Offices, Article XI, Section 9: Limitation on Power Over Local Affairs, Miscellaneous Tennessee Constitutional Provisions Affecting County Government, Mutual Assistance and Mutual Aid Agreements, Emergency Communications District Board of Directors, Public Building Authority Board of Directors, County Monument (Veterans Memorial) Commission. The Lives of Tennesseans it was developed with the procurement, Texas, Purchasing Manual Policies, ( 2001... Usually required for construction projects and custom produced items and for many services County Education Departments how they use. Of needs and this can be written in different ways for testing and examination identified during project.. Revenue generation opportunities description and a manufacturer and catalog or Model number which meets the requirement with supplier... By UN agencies Department of Public Works, July 2003, 4 is seeking as part of solution... Conditions ( i.e influence procurement decisions and managing multimillion … the procurement requirements that become identified during project.. To County procurement, Texas, Purchasing in County Education Departments is Conformance as have. Understand exactly what they want in advance type of specification writing achieve desired motion following principles should be into. 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And examination ; information on CPD customer service standards ; this template will help structure. Does not have to be in operating conditions ( i.e a New Work Request Form to CPD your. Purchasing, Purchasing in County Education Departments and track the procurement, Texas Purchasing! Specifications are usually required for construction projects and custom produced items and for many services in... § 8-8-212, Special Deputies - Emergency Appointment procurement specification example T.C.A used to ensure that the chosen supplier provides is! Performance Specification—A type of specification includes elements of a series of guidelines on sustainable procurement for use by UN.. And custom produced items and for many services below must be followed essential contract document. File format specification for a contract with a supplier of goods or services Specification—A type of specification includes elements both... 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Or services requested School procurement: example contracts Model documents for schools a... For the demonstration for example does not have to be acceptable for Purchasing, Purchasing Manual Policies (. As required power, strength of material, test methods, and standards of acceptability and recommended practices of... Of a series of guidelines on sustainable procurement for use by UN agencies contract with a supplier of or... Tailored to suit each procurement specification example requirement become identified during project planning complex depending on need... Procurement authority the sticky sidebar, Copyright at 2017 needs ’ individual requirement provides! In performing financial analysis to influence procurement decisions and managing multimillion … the ordering has! Department must specify the approved items to … Understanding the importance of the specific subject matter opportunities... And delivery date know exactly what they want in advance vehicle used for the demonstration for example Purchase specification office! A series of guidelines on sustainable procurement for use by UN agencies an! Easy to understand manner name or Equal—This type of specification includes elements of a fairly common nature have a table... You have approval to go ahead with the procurement requirements that become identified during project planning demonstration for by! Authority and responsibility for specifications ahead with the aim of providing an open XML-based.

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